Government Bid Monitoring System

Operations Automation

Monitoring across 87 government bid portals every 6 hours, bringing relevant opportunities into one review flow instead of checking sources manually.

Problem

Construction teams had to manually monitor dozens of government bid portals. Finding an opportunity late meant less time to review it and prepare a proposal.

Before

Staff spent hours opening individual portals, scanning listings, and copying relevant opportunities into a shared document.

System

A centralized workflow scans 87 portals every 6 hours, filters and checks relevant bids, then sends matched opportunities into one review flow with alerts and a weekly digest.

How it works

1. Pull new listings from 87 portals every 6 hours
2. Filter, deduplicate, and check opportunities for relevance
3. Route matched bids into one review feed with key details
4. Send alerts and a weekly digest for team review

Architecture

87 Bid Portals → Scan & Filter → AI Relevance Check → Slack Review Feed

Outcome

Relevant bids can surface within hours of being posted, giving the team more time to review opportunities and prepare proposals.

What it changes

• EVERY 6 HOURS: All 87 portals are scanned on schedule
• READY TO REVIEW: Alerts include deadlines and matched keywords
• WEEKLY DIGEST: New matched bids are brought together in one place

Stack

• n8n
• APIs
• AI
• Slack

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